Safety & Data Coordinator

Company Overview
Join our dynamic team at Bay Ferries and Northumberland Ferries, where we prioritize safety, efficiency, and quality in all our operations. We are committed to enhancing the customer experience while maintaining the highest standards of safety, service, and reliability across our fleet and terminals.

The Opportunity
We are seeking a Safety & Data Coordinator to support our Safety and Security Department. This position plays a key role in maintaining and improving safety management systems while contributing to an exciting digital transformation journey. The successful candidate will help implement and optimize safety data systems, operational tools, and data tracking frameworks across the organization.

Reporting directly to the Data Solutions Manager, the Safety & Data Coordinator will:

Safety & Security Data Management:

• Categorize and organize event reports, process internal and external data, support corrective action tracking, and assist in dashboarding and analytics.

Management System Development:

• Support mapping and documentation of companywide management systems, including SOPs, checklists, and corrective action integration.

Internal Audit Support:

• Maintain the audit calendar, schedule audits, assist in drafting reports, and process audit findings.

Digital Platform & Microsoft 365 Support:

•  Support digital transformation initiatives, including configuring and optimizing SharePoint, Planner, Teams, and related tools.
• Assist with project plans, user account management, and training rollouts.

General Administrative Support:

• Coordinate meetings, prepare agendas and minutes, manage departmental communications, and support emergency planning activities.

What You Bring

• Strong knowledge of Microsoft 365 tools (Excel, SharePoint, Teams, Visio, Planner).
• University degree in economics, business administration, computer science or a related field (asset).
• Experience in data analysis, KPI tracking, and dashboarding (PowerBI is a strong asset).
• Background in digital transformation and data governance (asset).
• Excellent attention to detail, organizational skills, and ability to manage competing priorities.
• Strong interpersonal skills with the ability to build relationships and support large-scale change initiatives.
• Professional communication skills with discretion in handling confidential information.

Working Conditions

• Primarily office-based, with the office location determined by the successful candidate’s residence (either the Halifax or Charlottetown office).
• Occasional visits to vessels, terminals, and other company sites as required (pre-approved by the Data Solutions Manager).
• Flexibility to work outside of regular business hours as needed, including occasional overnight travel.

 Additional Duties:

The contents of this job description highlight the essential duties of the Safety and Data Coordinator and may be assigned other duties as required within the scope of the role and/or to meet needs of the Company in a changing environment.

We are committed to employment equity and actively recruits candidates from designated groups defined in the Employment Equity Act (women, Indigenous peoples, persons with disabilities, and members of visible minorities).

Why Join Us?
This is an exciting opportunity to contribute to meaningful organizational change, supporting both safety excellence and digital innovation within the marine transportation industry.

Application Deadline: Monday, September 22, 2025 at 11:59AM

We sincerely thank all applicants for their interest in joining our team. Please note that only those selected to move forward in the recruitment process will be contacted.

Please visit our careers page to see more job opportunities.