Executive Support Assistant

Job Title: Executive Support Assistant
Reports to: Executive Assistant to John and Lisa Bevere
Department: Executive Support

Messenger International is a ministry with a divine calling to develop uncompromising followers of Christ who transform our world and therefore, this position will be filled by a candidate who 1) embodies the core beliefs of our organization with respect to God, The Bible, and God’s function in our everyday life and 2) champions our fundamental commitment as an organization to spread the gospel to the world.

Purpose:

Responsible for advancing Messenger International’s vision by providing administrative, travel, and logistical support to the Executive Support team, ensuring consistent execution and operational efficiency so executive leadership can remain focused on strategic ministry priorities.

Primary Outcomes:

·       Well-coordinated domestic and international travel with clear documentation, accurate expense tracking, and timely troubleshooting support

·       Documentation, task tracking, communication follow-up, and logistical coordination are completed accurately and on time, contributing to operational consistency and clarity

Duties and Responsibilities:

·       Coordinate and book domestic and international travel arrangements for executives and supporting team members, including flights, lodging, and ground transportation, ensuring alignment with executive preferences

·       Prepare and distribute detailed travel itineraries, confirmations, and supporting documentation

·       Remain available to assist with travel troubleshooting and schedule adjustments as needed

·       Track travel-related invoices and expenses; prepare and submit reimbursements accurately and timely

·       Assist with post-travel documentation and host follow-up communication

·       Provide day-to-day administrative support to the Executive Assistant and Executive Office Administrator

·       Maintain organized digital filing systems, travel records, and executive documentation

·       Perform data entry and assist with document preparation, formatting, and tracking

·       Support calendar coordination and meeting logistics as assigned

·       Monitor task management systems to ensure assignments and deadlines are executed consistently

·       Coordinate shipment of books and resources for Road Meetings

·       Support hospitality logistics, gifting coordination, mailing lists, and physical mail processing

·       Communicate professionally with internal staff, ministry partners, and vendors as delegated

·       Deliver personal assistant support to the CEO and Founders as assigned, exercising discretion and reliability

·       Other related duties, as assigned

Education and/or Experience: 

·       High school diploma required; Associate or Bachelor’s degree preferred

·       1–3 years of administrative, office, or ministry support experience preferred

·       Experience coordinating travel or managing logistical details preferred

·       Proficiency with Google Workspace, task management platforms (e.g., Asana), and standard office software

General Qualifications:

·       Strong organizational skills with high attention to detail

·       Ability to manage multiple tasks and deadlines with consistency and follow-through

·       Clear written and verbal communication skills

·       Ability to handle sensitive and confidential information with discretion

·       Calm under pressure and solution-oriented

·       Servant-hearted posture with a collaborative team mindset

·       Comfortable following delegated priorities, systems, and checklists

·       Reliable, proactive, and execution-focused

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Spiritual Requirements:

·       Signed acknowledgement of Messenger’s “Statement of Faith” and “Staff Covenant/Lifestyle Agreement” forms

·       Signed acknowledgement to policies and procedures as stated in our employee handbook

Physical Requirements:

·       Has the ability to function independently

·       Possess the ability to speak

·       Has the physical ability to be able to lift up to 25 pounds (with or without assistance)

·       This position also may require long periods of sitting, standing up, and walking

Work Location:
Nashville, Tennessee area. Must be able to present evidence of identity and legal right to work in the United States.

Job Type/Schedule:

Full-time, 40-hour work week with the potential for occasional overtime. This is a non-exempt position and is subject to overtime pay in accordance with the Fair Labor Standards Act (FLSA).

Pay:

This role has a salary range of  $21.00 - $26.00 / hour, depending on qualifications and experience.

Benefits:

·       401(k) with employer contribution

·       Health, Dental, AD&D & Life insurance

·       Paid time off and sick leave

·       Parental leave benefits after 3-year tenure

·       Messenger will pay for renewal of certifications and required continued education