Payroll Supervisor (12181)

Division: Corporate

Program: Finance - Payroll

Number of Positions: 1

About the Position:

The Payroll Supervisor is responsible for compiling payroll and benefit (“payrollâ€) information; managing the payroll preparation; processing payroll information; completing and submitting payroll reports; maintaining payroll records. The Payroll Supervisor is also responsible for overseeing and coordinating the activities of the payroll staff.

Reports to: Finance Manager

Key Duties & Responsibilities:

Payroll & Financial Reports

• Prepares monthly, quarterly and year-end payroll statements and reports.
• Balances the payroll accounts by resolving payroll discrepancies.
• Operates computerized payroll systems; processes and balances payrolls in accordance to schedules.
• Processes payroll/benefit information for employees in accordance with appropriate scales, regulations, and authorized deductions. Determines benefit eligibility for employees.
• Calculates and maintains records for all salary placements and increments; calculates, prepares, reconciles payroll for payroll remittances; reconciles payroll deductions to general ledger accounts.
• Prepares or assists in preparation of monthly and annual reports from payroll data for unions, pensions and various government departments
• Assist the Finance team to reconcile all payroll accounts including remittance accounts and the payroll register as required
• Review and reconcile annual payroll accounts in preparation for the annual audit.  Liaise with auditors as required. 
• Assist and perform back up duties for other finance staff including general ledger entries, prepare monthly reports to program managers, assisting them in tracking expenses and analyzing.
• Prepare ad-hoc and analytical reports and summaries as required
• Service Delivery (customer service focus):
• Answers payroll/benefit related inquiries from employees, supervisors and outside agencies;
• Maintains and updates employee benefits information online for Benefit Carriers;
• Maintains employee confidence and protects payroll operations by keeping information confidential.

Compliance & Risk Management

• Ensure compliance with federal and provincial regulations and guidelines
• Maintain payroll operations by following policies and procedures; reporting needed changes
• Maintains payroll guidelines by writing and updating policies and procedures.
• Ensures accurate calculation of wages, tax withholding, and company deductions.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Leadership & Performance Management

• Accomplishes payroll objectives by hiring, training, developing and supervising payroll staff.
• Conduct regular and on-going evaluations of staff performance, and submit HR documentation in a timely manner.
• Oversees and co-ordinate the activities of the payroll staff.

Qualifications & Experience:

• Bachelor’s degree in Accounting or Finance
• Payroll Compliance Practitioner (PCP) certification through Canadian Payroll Association required
• Certified Payroll Manager (CPM) certification is an asset
• Minimum of 5 years’ payroll and benefits administration experience in non-profit sector; unionized payroll experience required; 
• Solid understanding of Comvida and Payworks

Job Skills & Abilities:

• Ability to build relationships with all internal and external stakeholders.
• Advanced level in Excel and Word, and intermediate level in PowerPoint and other MS office programs.
• Ability to lead and develop a team, plan, organize, and manage workloads.
• Ability to work collaboratively and across disciplines for a common goal.
• Proven ability to aggregate and analyze information and data for effective problem solving, and utilizes sound judgement.
• Strong time management skills and ability to handle multiple demands and competing priorities
• Detail oriented, thorough and strong organizational skills.
• Protects employees’ personal information, payroll records, and payroll processes & systems.
• Holds and handles sensitive information confidential.

Other Requirements:

• Criminal Record Check Required
• Able to work evenings and weekends as required

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