Administrative Assistant I in the Oral Pathology Dept. Position Control Number AA1-22-720-01

SUMMARY:

U.M. FDSP Associates is a non-profit affiliate of the University of Maryland School of Dentistry.  U.M. FDSP Associates is the organization that provides patient care focused staffing for the clinic operations so that faculty and students may provide patient care to the general public.

 We offer a comprehensive benefits package to support work-life balance and employee well-being. Our benefits include:

• Time Off: Generous paid vacation, sick leave, and personal days, plus 17 paid Federal holidays. Enjoy Thanksgiving Day and the Friday after Thanksgiving off, as well as a full winter break from Christmas Day through New Year’s Day.
• Health Coverage: Medical, dental, and vision insurance, along with short-term and long-term disability, and life insurance options.
• Retirement: 401(k) with a competitive employer match of up to 6%.
• Work Schedule: Normal operations hours are Monday through Friday.

We prioritize flexibility, health, and financial security, creating an environment where employees can thrive both professionally and personally.

Oral Pathology Consultants, a division of Department of Oncology and Diagnostic Sciences, is accepting applications for the Administrative Assistant I position. The administrative assistant’s duties and responsibilities include providing administrative support to ensure efficient operation of the office. This position will provide support through a variety of tasks related to organization and communication. This position is responsible for confidential and time sensitive material.

Candidate must have the ability to effectively communicate via phone and email ensuring that all assigned duties are completed accurately and delivered with high quality and in a timely manner. Will report to the Executive Director – Clinical Administration.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Receives and screens telephone calls and emails. Independently oversees procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate.
2. Collecting mail
3. Log in Biopsy specimen information in Axium.
4. Patient Registrations (Axium)
5. Prepare and proofreads specimen worksheet from materials created by others. Proofreads for grammatical, typographical, and basic content errors.
6. Develops, implements, and maintains slide, paper, and electronic filing system which meets department needs and satisfies requirements for retention and information security.
7. Assembles biopsy kits.

8.      Processing/tracking external consult requests

9. Operates office equipment such as personal computer, photocopier, scanner, and dictation equipment.
10. Other duties as assigned.

 Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.