Receptionist

Job Description: Receptionist

Position Overview

We are seeking a highly organized and proactive Receptionist to join our team. The Receptionist will provide administrative support to ensure the efficient operation of the office. This role involves handling a variety of tasks related to organization and communication. The ideal candidate will be a self-starter with exceptional multitasking abilities, excellent communication skills, and a strong attention to detail. This role may include additional room for growth if the individual hired for this position exhibits the drive and capacity to take on additional responsibilities.  Additional responsibilities would likely include accounting-related work.  

Duties/ Responsibilities

Administrative Support:

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location
• Help manage and maintain executives' schedules, including organizing meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, memos, and other documents.
• Handle incoming calls, emails, and other communications; direct queries to the appropriate person or department.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Performs administrative and clerical support tasks.
• Performs basic filing and recordkeeping.

Office Management:

• Oversee and coordinate office supplies and inventory.
• Maintain office filing systems, both electronic and physical.
• Ensure the office environment is orderly and efficient.

Meeting Coordination:

• Schedule, coordinate, and prepare materials for meetings.
• Record and transcribe meeting minutes.
• Assist in the preparation and distribution of agendas, presentations, and reports.

Communication:

• Serve as a point of contact for internal and external stakeholders.
• Relay messages accurately and promptly.
• Draft, proofread, and edit documents and correspondence.

Special Projects:

• Assist in planning and executing company events and projects.
• Support various departments with ad-hoc administrative tasks as required.

Confidentiality:

• Handle sensitive information with the highest level of confidentiality and discretion.

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration or related field preferred.
• Proven experience as a Receptionist or in a similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Professional demeanor and appearance.
• Working Conditions
• Full-time position.
• Office environment with occasional travel for meetings and events.

Physical Requirements:

• Prolonged periods of sitting at a desk.
• Must be able to lift to 25 pounds at times. 

This job description outlines the general nature and key responsibilities of the role of a Receptionist. It is not intended to be a comprehensive list of all activities, duties, and responsibilities required for the position. Duties