Bookkeeper/Accounting Clerk

Job Location:  Northern Cambria, PA

Job Category:  Other

Description: THIS IS NOT A REMOTE POSITION. It requires on-site attendance at our business office located in Northern Cambria, PA.

General Requirements:

Superior Human Services, Inc. (SHS) is a facility covered under the Older Adults Protective Services Act (OAPSA); therefore, it is a requirement for all employees to satisfy the conditions of the Act for employment by providing a current (within 12 months of the date of hire) criminal background clearance and child abuse clearance, free from prohibited offenses contained in Act 169 of 1996 as Amended by Act 13 of 1997.

In accordance with Pennsylvania Code, 6400.42, Minimum Age, all employees shall be 18 years of age or older.

In accordance with Pennsylvania Code, 6400.151, Staff Physical Examination, all staff shall have a physical examination within 12 months prior to employment, which must include a Tuberculin skin test by Mantoux methods with negative results. 

Education and Experience:

A Bachelor of Accounting degree or equivalent work experience is required, along with 3 to 5 years of hands-on accounting and bookkeeping experience with small businesses that includes the full accounting cycle and payroll processes.

Advanced knowledge of QuickBooks is required.

Advanced Microsoft Excel skills and proficient skills in other Microsoft Office products.

 Skills:

Demonstrate flexible and efficient time management.

Ability to organize and prioritize work and meet tight deadlines.

Able to work well under pressure.

Detail oriented.

Strong decision making, problem solving, and analytical skills.

Ability to proficiently track large amounts of data.

Thorough knowledge of local, state, and Federal wage and hour laws.

Proficient math skills.

Be self-motivated, reliable, and able to work independently.

Able to communicate effectively and in a constructive manner across all levels of the organization.

Maintain confidentiality.

Agency Expectations of Employee:

Adhere to SHS’s handbook and policies and procedures.

Adhere to local, state, and Federal laws.

Adhere to Generally Accepted Accounting Principles.

Act in an ethical manner.

Accuracy and efficiency when performing tasks.

Maintain staff and individuals’ confidentiality through adherence to the Health Insurance Portability and Accountability Act (HIPAA) privacy rules and regulations.

Maintain the highest level of dependability and reliability to include, but not limited to attendance and punctuality.

Perform duties as workload necessitates.

Position Purpose and General Summary:

The primary function of this position is to perform specialized operational accounting duties and functions for Superior Human Services, Inc. (SHS) while using QuickBooks.  The payroll/financial manager will perform the full accounting cycle and financial statement analysis.  The payroll/financial manager is responsible for all accounts payable and receivable, inputting journal entries, tracking, and payroll data entry.   

Essential Duties and Responsibilities:   

Maintain all accounting and bookkeeping functions: accounts receivable, cash-accounts, accounts payable, filing of taxes, purchase order matching, budgets, journal entries, accruals, etc.

Complete month-end and year-end closing; including balance sheets and income statements.

Maintain asset records and depreciation.

Complete reports for state and federal funding, or equivalent reports.

Process payroll including entering hours, Automated Clearing House transfers, record keeping, maintain EE records & benefits, etc.

Process wage garnishments by providing notice to the employee, ensuring the deduction is made and in compliance with state and Federal regulations, pay the collecting agency, and ensuring that the collecting agency is notified of the end of that employee’s employment.

Assist employees by answering payroll inquiries.

Work with Human Resources and track data to assist in ACA reporting.

In conjunction with Human Resources, track, complete documentation for, and administer benefit plans such as, medical, dental, vision, life, HSA, Aflac, 401 (k), workers comp, etc.

Ensure that SHS complies with periodic tax payment, information reporting, and other taxing authority requirements.

Conduct periodic internal audits.

Record and reconcile all client accounts to ensure documentation remains correct, monthly.

Manage and complete a wide range of general administrative duties related to a service business including company vehicle registrations, governmental filings, credit card processing, etc.

All other duties, as assigned.

Americans with Disability Specifications:

 * The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodation may be made (without causing undue hardship to SHS) to enable individuals with disabilities to perform the essential functions, upon request and with proper documentation.

Physical Demands:

While performing the duties of this position, the employee is required to sit for long periods of time; but may also frequently be required to walk, stand, bend, kneel, stoop, reach and manipulate objects.  This position requires mobility.  Duties may involve moving materials weighing up to 40 pounds on a regular basis such as files, books, office equipment, etc.  Manual dexterity and coordination are required while operating equipment such as computer keyboard, calculator, and standard office equipment.  Specific vision abilities required by the job include close vision and the ability to adjust focus.

Work Environment:

While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time.  The noise level in the work environment is usually moderate.

Benefits:

401(k) with Matching

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Pet Insurance

Aflac

Norton LifeLock

Paid Holidays

Paid Time Off