Expectation of Employee:
Support the organization’s mission, vision, and values by exhibiting the following behaviors: excellence and competence; collaboration; innovation; respect personalization; commitment to the community; accountability and ownership.
Under the general direction of the Department Director will oversee the operations, management and administration of the Weatherization programs and comply with the program’s contractual obligations.
Responsibilities and Duties:
- Work with the Executive Director and Management team to plan for PACO’s direction, focus, and infrastructure; refine and implement PACO’s strategy and planning, anticipating changes in policy and funding; develop and monitor annual institutional plans according to the organizational vision, mission, and goals; prepare and monitor PACO’s agency/program budgets.
- Work with the Executive Director and Management team to ensure service integration & internal collaboration regarding institutional systems and operations; procure and maintain agency and staff licenses and certifications; develop staff and volunteers; and produce and/or secure institutional literature and products, including curricula, manuals, and training materials.
- Develop and maintain relationships with funders, vendors, creditors, lenders, partners, suppliers, community organizations, government agencies, etc., in conjunction with leadership team
- Maintain awareness of new trends and developments in Energy Conservation, and incorporate new developments into the organization as appropriate.
- Ensure confidentiality of records and information, and discretion in information sharing, as per policies
- Support the goal of increasing awareness of PACO programs and services in the community and increasing participant numbers.
- Other duties may be assigned by the Executive Director to meet agency and/or programs needs
• Recruit, supervise, and evaluate Weatherization Program Assistance (WAP) staff, volunteers, and contractors/consultants
• Establish and implement schedules and work assignments for WAP staff, volunteers, and contractors/ consultants
• Develop the personal and professional capacity of WAP staff members, including coaching, training mentoring, peer exchanges, and continuing education
• Develops and delivers program training modules and provides ongoing training to staff under his/her purview
- Administers internal operations of the Weatherization program to insure compliance with goals and objectives as per contract specifications.
- Maintains accurate program files in compliance with contract requirements.
- Maintains accurate program data and reports on program performance measures on a timely basis
- Work closely with and maintains a high level of communication with the Management to develop and maintain a timely and efficient document management system
- Represents the agency when appropriate.
- Monitors Energy Conservation improvement work
- Provides planning of weatherization measures needed to meet program requirements and objectives
- Develops safety policies and performs activities to promote the maintenance of safe and healthy working conditions for Weatherization Program staff. Serves as a role model in the promotion of safety awareness and promptly addresses safety concerns.
- Supervises client application processing, including referrals from inter-agency programs, other local agencies or community partners. Maintains the agency’s database and all required reporting systems.
- Verifies all work meets technical requirements and quality objectives set forth by the Department of Energy and New Jersey Department of Community Affairs.
- Maintains and organizes all program client files’ and makes updates on various databases.Ability to work effectively in an office environment and at on-site locations in varying weather conditions; ability to protect self and others when working with and around construction sites, machinery, toxic chemicals/agents, loud noises, electrical current, etc.
- Supports the development of programs evaluations and proposals.
- Performs other duties as assigned
Education and Experience:
- Preferably a Bachelor’s degree: at least two (2) years in an administrative position or High School or General Equivalency degree with a minimum of four (4) years in an administrative or supervisory position.
- BPI Certified -Building Analyst and Envelope Professional
- OSHA-30 Certification
- Lead Safe Practices Certificate
- Quality Control Inspector (QCI) Certification required
Job Knowledge, Skills and Abilities:
- Public program planning, development, budgeting and management
- Community needs and resources
- Grant development and administration
- Principles and practices of effective supervision
- Demonstrated involvement in community organizations or advocacy
- Ability to work collaboratively with a fast paced, highly interactive staff
- Proven ability to work effectively in a team setting
- Proven ability to work well with diverse groups
- Proven ability to handle multiple tasks effectively under pressure
- Principles and practices of providing social services to culturally diverse populations
- Federal, state and local funding sources
- Software applications commonly used in program management
- Computer literacy, Office Suites, Project Management tools, and knowledge of CRM’s
- Analyze programs and services and structuring new programs and improvements
- Ability to interpret complex federal, state and local regulations and guidelines
- Address the public and professional groups
- Analyze administrative, personnel and organizational problems and identify appropriate solutions
- Train and effectively manage staff persons
- Prepare and maintain complex reports and records
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
Qualification Requirements and *Physical Demands:
- Must possess a valid state driver’s license and good driving record required
- Flexible Schedule – May be required to work evenings and weekends
- Required to sit for long periods of time
- Must be able to travel as needed (in-town and out-of-town training and conferences)