Administrative Assistant - Brooklyn, NY

Concern Housing is seeking an Administrative Assistant who will be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.

Position: Administrative Assistant
Location: Brooklyn, NY (Bergen Street)
Schedule: Monday - Friday; 9am - 5pm
Salary: $41,600/yr.

Responsibilities Include but are not limited to:

- Answers agency phones and greets visitors.
- Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily.
- Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review
before placing the order, as necessary.
- Type documents, letters, etc. and makes copies as needed by SRO staff.
- Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain
inventory for tax credit audits and OMH supported housing review.
- Assists the Program Director with administrative needs as necessary.
- Collaborate with Property Maintenance department to maintain up to date work order system in YARDI.
- Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine,
shredder). Ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax
machine and printer, stationary, restrooms).
- Primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment
room, conference room, kitchenette, and all other
common areas).
- Oversees rent payment system, including copying and logging all cash receipts and processing tenant check payments.
- Transfer and copy all check information onto Excel spreadsheet.
- Work with Director and Supervisor to track health care outcomes and develop/ update care coordination database for
ongoing community collaboration.
- Remain current with all Agency required compliance documents and trainings.

Requirements: Minimum High School Diploma with minimum four years administrative experience. Word and Excel required.

Click here to apply: https://www.appone.com/MainInfoReq.asp?R_ID=6406632

Keywords: administrative assistant, receptionist, admin support